What are the Benefits of an Enterprise Content Management

Faced with the challenge of processing information and data within companies, ECM, or Enterprise Content Management, solutions are truly on the rise. Indeed, a large number of companies wish to rethink their approach to internal content management, which at present often results in a multitude of tools, a lack of organization, and internal processes which very often lead to loss of information or even the vulnerability of the data in question. 

But strategic data are the heart and wealth of any company. Thus an ECM solution aims to ensure the missions of storage, distribution, archiving, management, and distribution of company content by ensuring the pooling of the tools that were in place to simplify, rationalize, and optimize the use and sharing of data. But beyond these concepts, what are the benefits of an ECM for a company?

Improve productivity

Whether you are a small or large company, since you have to manage and process a large amount of information, it can be particularly time-consuming to find a precise file since a strict organization was not implemented and respected to the letter. Documentary research then constitutes an impressive loss in productivity for operational teams and in competitiveness for companies.

By rationalizing the organization of data and facilitating their access and sharing, an Enterprise Management System guarantees considerable time savings and allows teams to focus on value-added tasks for the company.

Reduce data management risks

data securityAs we indicated in the introduction to this article, data is the true wealth of a company and contains strategic, legal, and sensitive information. A lack of organization and rationalization of information processing exposes any company concerned to the risk of loss or even hacking and theft of sensitive data.

While guaranteeing your teams' accessibility to company data, an ECM solution such as OnBase, for example, ensures data protection by relying on the latest technologies and security protocols. Data traceability, and protection against intrusions and external threats, ECM tools ensure a level of security against data breaches.

Optimize and automate data processing

Over the years, companies have had the unfortunate habit of accumulating enormous volumes of archives, often in paper format. ECMs generally integrate functionalities to facilitate the digitization and entry of information, notably thanks to graphic recognition systems. These functions save time and therefore offer great added value to the company.

Beyond the capture of content, it is even more the automation of information flows which is the current challenge for companies. ECMs can integrate actors, processes, and functions within the company to guarantee the transfer of information to the right people according to the needs defined at each level. Workflow automation greatly facilitates communication within the company, data sharing, and therefore operational performance.

Due to these benefits, a large number of companies are currently ensuring a digital transition including the implementation of an ECM solution.